Executive Secretary, Government Affairs (Ottawa) – Bombardier Inc

Executive Secretary, Government Affairs (Ottawa Office)

*** Temporary replacement – for approximately one year (maternity leave) ***

Under the authority of the Vice President, Government Affairs, the main responsibilities of the Executive Secretary, Government Affairs are:

Summary of Activities

- Coordinate the agenda of the Vice President, manage appointments and follow up on various requests;

- Ensure the maintenance and updating of expenses and other files, such as attendance reports for office staff;

- Manage the travel booking file for the Vice President;

- Manage the purchase and maintenance of office equipment and computers;

- Responsible for purchasing office supplies;

- Ensure management of telephony services (voice mail, cellular, etc.);

- Manage mail, conference room and catering services, if needed;

- Prepare correspondence, communications materials, translate and revise documents as required;

- Assist the Vice President in preparing and managing the budget, in collaboration with the Corporate Office in Montréal;

- Make the link with the Office of Federal Ministers, MPs, senior officials, embassies and political institutions;

- Coordinate meetings in Ottawa for senior executives from Corporate Office and the operational groups,

- Organize visits of foreign delegations;

- Provide administrative support to senior executives visiting Ottawa.

Professional Qualifications

- College degree in office administration with a minimum of five (5) years experience or other training and experience deemed equivalent;

- Excellent command of French and English, spoken and written;

- Thorough knowledge of Word, Excel, PowerPoint and Lotus Notes.

Personal Qualifications

- Good at managing priorities and ability to work under tight deadlines;

- Teamwork and strong communication skills;

- Superior organizational skills and attention to detail;

- Competency in matters of protocol will be considered an asset;

- Initiative and autonomy;

- Strong sense of discretion and confidentiality;

- Versatility and professionalism;

- Good judgment, diplomacy and tact;

- Flexibility in terms of availability.

The position is located in downtown Ottawa.

If this position interests you, please apply through the website at: www.careers.bombardier.com

Bombardier employees interested in applying should do so also through the website making sure to identify themselves as a Bombardier employee.

File Reference: S-CAN-678(T)

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